Presets: BookingPad tool for Negotiated Fares
Presets: Manage Negotiated and Private Fares
Presets is a feature within the BookingPad desktop tool designed to manage access to unpublished fares. It allows you to store and automate the identifiers required to retrieve Negotiated and private fares.
By configuring your Account Codes and Corporate IDs, the search engine automatically includes your negotiated contracts in the results alongside published fares. This core functionality ensures you can efficiently compare specialized net rates before choosing to Book on Hold or Issue ticket, removing the need for manual data entry during the search process. There are two main features where to configure this information.
Corporate Section: For Corporate fares and Traveller profiles, we offer a dedicated section where to include all related information with corporate discounts, companies and traveller details. Please visit this link for more information.
Presets: For special fare types that are not strictly tied to a specific corporate client (like general marine or tour operator fares), the agency can set up Presets in the settings. These presets define the fare type, the airline, and any required qualifier.
Preset Management Overview
Visibility: All agents within the same agency access the same centralized list of presets.
Permissions: Only users with Manager roles can create or customize presets.
Access: Open the Presets page via the search filter dropdown or through the Settings menu at the top of the BookingPad Agent Desktop.
Setup Procedure
To configure a preset for a specific contract, navigate to the Presets page and click the Add New. Below are the fields that can be completed:
- Title: Enter a descriptive name for the preset
- Airline: Select the carrier providing the negotiated content.
- PTC: Map the Passenger Type Code to the airline’s requirements.
- Preference: Select the underlying fare type (e.g., TO, Marine, Humanitarian).
- Qualifier: Enter the Account ID, Contract ID, or Promo Code provided by the airline.
Remember to click to update and save changes.
Note: Requirements are determined by the airline; some carriers may only require an Account ID, while others require both a Preference and a Qualifier.Click Save.
Default and Mandatory Presets
Managers can define how Negotiated Fares are prioritized during the shopping process:
- Default: Automatically selects a preset when the search page opens. The agent can deselect it or choose different presets.
- Mandatory: Forces a specific preset to be active for every search. Agents cannot deselect a mandatory preset.
Search Logic and Results
When you select a preset, BookingPad modifies the search request to pull specific contract rates:
- Targeted Search: A specific request is sent to the airline using the stored Negotiated Fare credentials.
- Generic Search: A standard search is sent to all other selected Providers.
- Removal of Duplicate Searches: If a preset is active for an airline (e.g., Lufthansa), the system will only request the negotiated content for that carrier and skip the generic search to avoid duplicate results.
Example: If you select a Nego Fare preset for BA and set Providers to “All,”, search will be sent as follows: Special fare with LH, AF, BA + generic search for all other Providers EXCEPT for LH, AF, BA
A warning message is included in the presets section, informing that only mandatory or default option can be chosen for each preset, and limitations for the number of total presets selected at once:
